PRIVACY POLICY

Privacy Information – Funky Feet

Stockton-on-Tees Borough Council is a registered data controller and we collect and use information personal to you in accordance with Data Protection legislation.

This document outlines what you can expect from us when you provide us with your personal information.

Funky Feet is an exciting, early years programme of physical and fun activity based in Stockton-on-Tees. Funky Feet have developed a programme passionate about the importance of physical activity and the development of fundamental movement skills in young children. Many programmes are aimed at pre-school children place too great an emphasis on skill acquisition and not enough on fun; Funky Feet aims to engage children in a learning programme that combines fun with confidence and encouragement.

Why we are asking for your information and how will we use the information about you?

We will ensure that we have a lawful basis to collect your personal information and use it to deliver our services to you. Most commonly, we will use your personal data in the following circumstances:

  • Where we need to perform the contract we are about to enter into or have entered into with you
  • Where it is necessary for our legitimate interests and your interests and fundamental rights do not override those interests
  • Where we need to comply with a legal obligation,
  • Where we have your consent to use your personal information if not covered by any of the above.

The information we collect about you/your child will be used in the in the following ways:

  • To register you as a new customer
  • To process and deliver your order including to manage payments, fees and charges and to collect and recover money owed to us
  • To manage our relationship with you which will include notifying you about changes to our terms or privacy policy, asking you to leave a review or take a survey
  • To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)
  • To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you
  • To use data analytics to improve our website, products/services, marketing, customer relationships and experiences
  • To make suggestions and recommendations to you about goods or services that may be of interest to you
  • To provide first aid where required to your dependents

Who will use your information?

In some instances, we may share your information with other services within the Council as part of service delivery or because we are legally required to do so.

If you would like further information about who your information is shared with, please contact the us (contact details below).

What personal information do we hold about you?

Funky Feet may collect, use, store and transfer different kinds of personal data the following information, including personal information from and about you. From your interaction with our operations team, we may collect personal information such as your name, email address, phone number and billing information if applicable. We may also collect special categories of personal data about you when you make a booking and/or complete any forms and return them to us (tor example, health data) which allows us to provide relevant services whilst your child is in our care, such as first aid. Other organisations may share your personal information with us for the purpose of service delivery or because they are legally required to do so.  

The Funky Feet website may in certain circumstances include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.

To find out more information about this, please contact us.

How long we will keep your personal information for?

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect of our relationship with you.

By law we have to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for six years after they cease being customers for tax purposes.

In some circumstances you can ask us to delete your data: see your legal rights below for further information.

Access to your information and correction

You have the right to request the following in relation to the personal information we hold.  Subject to some legal exceptions, you have the right:

  • to have any inaccuracies corrected;
  • to have your personal data erased;
  • to place a restriction on our processing of your data;
  • to object to processing; and
  • to request your data to be ported (data portability).

If you would to like to exercise any of the rights outlined above please contact us. If you would like further information about your rights to your information, please visit the Information Commissioner’s Office website.

You also have the right to request a copy of the personal information that the Council holds about you.  

If you have given your consent for us to use your personal information and wish to withdraw this consent, please contact us.

Is your personal information processed overseas?

Your information is not processed outside of the UK.

What happens if I don’t provide you with my personal information?

If you do not provide us with the personal information we have requested, it may not be possible to deliver our services to you.  For more information about how this might affect you, please contact the us.

Keeping your personal information secure

We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way.  Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data breach.  We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

How to contact us

Stockton-on-Tees Borough Council’s Data Protection Officer is Kate Fulton.

For general enquiries or for information about this notice, or how we use your personal information, please contact Leanne Oxley, Sport & Active Life Project Officer, c/o Funky Feet, Stockton-on-Tees Borough Council, Municipal Buildings, Church Road, Stockton-on-Tees, or email [email protected].

If something goes wrong with your personal information or if you have any questions about how we use it, please contact the Information Governance Team in the first instance at [email protected].

If you remain unhappy about the way which we have handled your personal information and wish to complain, you can contact the Information Commissioner's Office.

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone: 0303 123 1113 (local rate) or 01625 545 745 
Fax: 01625 524 510